Virtual Governance Administration
MelSa Productivity provides remote governance administration support services to small, specialist firms and UK-based subsidiaries of overseas companies that operate as limited companies or limited liability partnerships.
In addition to supporting these companies with their general day-to-day governance administration, we also support them in creating a logical and easy-to-follow information management system to ensure that they can easily maintain compliance with the statutory obligations of various regulatory bodies, e.g. the Financial Conduct Authority (FCA).
Within this service, tasks may include:
Company Secretarial
- Minute taking support
- Board administration, including drafting resolutions and facilitating signatures
- Keeping 'Know Your Customer' (KYC) processes up-to-date for contractual parties and investors
- Assisting with company formation administration for new UK subsidiaries of existing international entities
- Data protection registration and maintenance
- Facilitating routine investor/member correspondence
- Updating and maintaining investor/member packs for incorporated entities
- Drafting and/or submitting official documentation and correspondence to various bodies, e.g. HMRC or Companies House
- Electronic record-keeping and organisation of expense receipts and official documentation
- Facilitating document certification and/or translation, where needed (at cost)
Operations & Administration
- Establishing new, organising and reviewing the contractual relationships with service providers and external suppliers
- Creating and implementing new operating processes
Strategic Research
- Project-specific research, e.g. competitor benchmarking
- Supplier/software research and procurement
- Investment or funding opportunities
Projects
- Setting up and managing shared virtual workspaces - i.e. G Suite, Office365, project management tools, CRM systems, etc
- Service and supplier procurement processes
Staff Onboarding
- Sourcing new contractors for specific project work
- Carrying out new hire onboarding processes, payroll and other general HR-related tasks
Fees
There are two billing options available for the Virtual Governance Administration & Office Management service, depending on the level of support that is most suitable for you:
- Hourly Rate: £40+VAT per hour.
- Day Rate: £300+VAT per day.
Note: For urgent requests (i.e. to start within 48 hours), a one-off “rush fee” of £250+VAT will apply in order to have your service up and running within that window.